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How to use the “Alte Bahnmeisterei” as an Expedition base

Das Internationale Jugendprogramm in Deutschland e.V.

Textnummer: 700903

Erstellt am 2010/09/25, zuletzt geändert am 2010/12/03

The German Award supports Units and Groups by providing rooms, equipment, and lists of suitable campsites – and, as appropriate, also Assessors – free of charge. But with this kind of “help for self-help”, the German Award does not take over any legal responsibility for training sessions or ventures, which remains solely with the Award Unit using the facilities.

Das Internationale Jugendprogramm in Deutschland e.V.

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Erstellt am: , geändert am:

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The German Award supports Units and Groups by providing rooms, equipment, and lists of suitable campsites – and, as appropriate, also Assessors – free of charge. But with this kind of “help for self-help”, the German Award does not take over any legal responsibility for training sessions or ventures, which remains solely with the Award Unit using the facilities.

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A steadily growing number of Award Units and Expeditions Teams are using the “Alte Bahnmeisterei” as a base for Training, Practise Expeditions and Expeditions on foot in the surrounding “Bauland Expedition Area” (Bronze and Silver levels) or the nearby “Odenwald Wild Country Area” (Silver and Gold levels). This is a very positive development, since it also helps the German National Award Authority establishing the quality and security standards of the Expeditions section beyond the different Award Leaders Courses and the Gold Expedition system. This is why the German Award supports Units and Groups by providing rooms, equipment, and lists of suitable campsites – and, as appropriate, also Assessors – free of charge.

With this kind of “help for self-help”, the German Award does not take over any legal responsibility for training sessions or Expedition ventures, which remains solely with the Award Unit using the facilities. In particular, the Award Unit has to assign a trained Award Leader as the German Award’s contact person during the stay. This person is legally responsible for

  1. Supervision of the Award Unit’s teams and enforcing the house rules while staying in the “Alte Bahnmeisterei”;

  2. Supervision of expedition teams;

  3. Care for sick helpers or team members;

  4. Catering;

  5. Transportation of helpers, teams and individual team members;

  6. Return journey of team members who give up or are ill;

  7. Cleaning and return of all equipment items;

  8. Replacement of any lost or damaged equipment;

  9. Final cleaning of the “Alte Bahnmeisterei”.

 

Requirements

General

In order to use the “Alte Bahnmeisterei” as an Expedition base, a set of requirements must be fulfilled:

  1. The period is a weekend, a long weekend or in the Baden-Württemberg school holidays.

  2. No other courses or seminars take place in the “Alte Bahnmeisterei” during the planned period (please check the Online Calendar well in advance!).

  3. The occupancy is announced at least six weeks in advance with the appropriate form (e64, planned programme and participants’ list attached). This will also serve as a formal agreement.

  4. The programme lasts no less than 2.5 days and includes no less than two overnight stays.

  5. After the Training, Practice Expeditions or Expeditions, the programme allows for enough time for the cleaning of the Expedition equipment and the final cleaning of the “Alte Bahnmeisterei”.

  6. The group consists of no more than 15 members altogether, with at least two responsible and trained adults.

  7. There is a written Declaration of Parental Consent (e53) for each young person.

  8. All group members can prove with their Record Books that they completed the preliminary stages of the Expedition process successfully.

  9. For security reasons, Units are equipped with at least one minibus (or alternatively two cars).

  10. For nights out, only secure campsites in the vicinity of cooperating farm houses, provided by the German Award, are allowed.

 

Practice Expeditions and Expeditions: General

There are additional requirements for Practice Expeditions AND Expeditions:

  1. Each team has its assigned and trained Supervisor, who is not supervising any other team.

  2. The Supervisor examines unfamiliar parts of the planned route before the venture starts (mountain bike recommended).

  3. All team members are sufficiently fit, trained and equipped for the venture.

  4. If the nearby Odenwald Wild Country Area is used, the venture has also to comply with the Conditions for Ventures in Wild Country.

 

Expeditions: Extra

If the planned venture is an Expedition, these supplementary conditions have also to be fulfilled:

  1. If the unit uses its own Assessor, he/she must have participated in an Award Leaders Course.

  2. Details of the route planning must be submitted no later than two weeks in advance. If a team stays for at least 3.5 days, its route planning can be done during the first day.

  3. If the Unit wants the German Award to provide an Assessor, it should also ask no later then two weeks in advance.

  4. The teams arrive no later than the day before the expedition starts.

  5. The Pre-expedition Check will be taking place in the “Alte Bahnmeisterei” the evening before the expedition starts. As a first step, the Record Books (Training, Practice Expeditions) will be checked.

  6. Also, the “Alte Bahnmeisterei” will be used for the Debriefing at the end of the journey.

  7. If the teams depart on the last day of their expedition, the planned departure time is not earlier than 5 pm.

 

Application Procedure

  1. Decide on using the “Alte Bahnmeisterei as a base for an Expedition training, a Practice Expedition or an Expedition, and the number of days of your stay.

  2. Check the German Award’s Online Calendar for available dates.

  3. Book your stay no later than six weeks in advance with the appropriate Booking Form (e64.doc).

  4. If you have asked for grid references of secure campsites, you will get a handful of them about a week later.

  5. For all types of stays, send the following items no later than two weeks in advance:

    1. Programme (informal).

    2. Participants’ List (e65.doc).

    3. Declaration of Parent Consent (e53.doc) for every participant.

  6. For Practice Expeditions and Expeditions, which are not planned during an additional day in the “Alte Bahnmeisterei”,

    1. Send the corresponding venture planning details (already checked by the supervisor!) no later than two weeks in advance:

      1. List of Equipment (e2.doc or informal).

      2. Food Plan (e56.doc or informal).

      3. Route Cards (e3.doc) for every day of the Practice Expedition or Expedition.

      4. Route Tracings.

    2. We will then check these details and will give you feedback in time if appropriate (so that the teams can easily change their planning).

  7. Collect the Record Books, ensure that they are up-to-date and bring them to Osterburken.