Terms and Conditions for Training Courses and Seminars

General Principles

1. Arrangements. Courses not held in Osterburken are external courses and are arranged by the Operating Authority in accordance with the Award Association. The Operating Authority is responsible for the logistical framework of the course and for supporting the visiting trainer with a local assistant trainer. (See also Arrangement of Training Courses in the Leader’s Manual)

2. Dates. Course dates can be found in the online calendar. (www.jugendprogramm.de/kalender)

3. Course Profile. The Course Profile contains all relevant information for the course and can be found by clicking on the event in the Online Calendar.

4. Communication. The Award Office in the Alte Bahnmeisterei can only be reached on Baden-Württemberg school days between 9:00 and 11:00 am (Tel. 06291/68040). It is best to send inquiries by email to info@jugendprogramm.de. If necessary, a telephone conference with the trainer can be arranged.

5. Registration

   1. Participants should be registered by the Operating Authority or by the organization wishing to become an Operating Authority. Registration is only possible if the Operating Authority has met all its obligations towards the Award Association.

   2. Participants must meet the general requirements and expectations such as prerequisite courses or materials to be brought to the course.

6. Registration fee. The registration fee for each participant can be found under course details and should be paid to the Award Association by the organization. Please note that transportation, room and board are not included in the fee.

Course status and cancellation

1. Course status. The course profile will also indicate the status of the course:

   1. “Uncertain” if there are not enough pre-registrations

   2. “Desired” if there are enough pre-registrations but not enough registrations

   3. “Definite” if there are enough registrations

   4. “Full” if all places are filled.

2. Course cancellation. The Award Association reserves the right to cancel a course. This may happen if

   1. The minimum number of registrations has not been received by the indicated date

   2. The trainer or the assistant trainer is ill and no replacement can be found

   3. Organizational problems prevent the course from taking place.

Pre-registration and Registration

1. Pre-registration. It is helpful if Operating Authorities and organizations informally pre-register potential participants by indicating interest to the Award Association as early as possible.

2. Registration method. Operating Authorities should register participants via the online administration system. Other organizations register using the registration form f18.

3. Registration of minors. The registration of minors must include the parental consent form f54.

4. Registration deadline. Registrations must be received three weeks prior to the beginning of the course.

5. Registration confirmation. An automatic email is sent to participants confirming the registration.

6. Course confirmation. The participant will be notified via email once the course is confirmed and all requirements are met by the organization and the participant.

Registration fee

1. Billing. A bill is sent to the organization when the course confirmation is sent to the participants.

2. Due date

   1. Payment is due upon receipt of the course confirmation.

   2. The registration fee cannot be refunded. However, a registration voucher can be issued in the case that a participant cancels less than a week before the course and no replacement can be found or if the course must be cancelled by the Award Association.

3. Payment method. Arrangements can be made for payment through direct debit (using form f21). Otherwise the registration fee should be transferred to the account of the Award Association at least one week prior to the beginning of the course.

Course material and equipment

1. Prerequisites. Each participant must bring the required materials listed in the course profile in order to participate.

2. Obtaining the Handbook. Missing Handbooks must be bought during the course.

3. Replacement of damaged or lost equipment. Materials or equipment borrowed from the Award Association must be replaced if lost or damaged.

Certificates

Participants must attend the full course in order to receive the certificate of attendance.

Safety and legal issues

1. Insurance. The participants must have their own health and accident insurance.

2. Health issues. The participant must inform the course trainer of any health issues that could pose a safety risk, especially during outdoor activities.

3. Safety instructions. Participants must adhere to general safety regulations as well as the safety instructions by the course trainer.

4. Supervision of minors. The course trainer is not legally responsible for participants under the age of 18.

1. Data storage and publication. By registering for the course the participant agrees to:

   1. The use of personal data for the purpose of running the course

   2. The appearance of name and organization in the Course Profile

   3. Sharing email addresses with other course participants

   4. The publication of course photos on the Award Association’s website and in the press.

1. Copyright. The Award Association owns all photos and work produced during a course.